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Host / Sponsor

A Host (also called a Sponsor) typically represents the client organization at an event run by a training company or event agency. The Host is the bridge between the delivery team and the organization that owns the engagement.

The Host role exists at all three levels — org, event, session — though it is most common at the event level.

What you can see

As a Host, you have read access to the events and sessions you are attached to, including:

  • the attendee list (membership relationships),
  • the content attached to the event/session (book pages, media, attachments),
  • the task progress for the event (which milestones are complete, which are outstanding),
  • unpublished group content that you own.

You typically cannot:

  • Change event metadata (date, venue) without escalating to the Manager.
  • Add or remove members on your own (unless the instance is configured to allow Host-level membership operations).
  • Configure event types or task patterns — that's the Content Manager's job.

The exact permission set is in the Permissions matrix. The Host role is currently under review (see fedms/support#21 and fedms/support#37) — some permissions may be relaxed in upcoming releases.

Typical responsibilities

Phase What you typically do
Before the event Approve the attendee list. Sign off on the agenda. Confirm logistics on your side (venue if hosted at your premises, internal communications, internal pre-reads).
During the event Welcome the delegates. Make introductions. Handle any internal escalations.
After the event Sign off on completion. Review the feedback summary. Approve invoicing milestones (if the platform tracks this).

The exact tasks assigned to you appear in your dashboard under "My tasks". Each task points at the entity you need to engage with (a page to read, an attachment to review, a form to sign).

Dashboard view

Your dashboard surfaces:

  • My events — the events you are Host on.
  • My tasks — your open tasks for these events.
  • What's new — recent activity (new attendees added, content uploaded, milestone hit).
  • Treat your task list as your inbox. Once a task is done, it disappears — that's the signal that the next phase has begun.
  • Use the Members tab to see who is attending. Flag concerns to the Manager early — easier to fix a week out than the morning of.
  • Use the Content tab to review the materials your delegates will receive. If something is wrong or missing, comment on the relevant page and notify the Manager.

Federation note

If your organization runs its own FedMS instance, you typically see the same event on your own instance — but from your organization's perspective. The two views stay in sync via federation.

Next steps